Why Data Destruction is Important?

2018-08-08T15:33:33+01:0018th July, 2018|

A term that we are hearing increasingly as the digital age develops is data destruction. Data is vital to any business nowadays and the way we manage it can also affect our reputation and how we do business. If you fail to completely get rid of all data before decommissioning any I. T. equipment you may be responsible for a data leak or a breach. This can lead to loss of revenue, damage to your brand and reputation, unforeseen costs and even prosecution. Luckily, there are companies such as Resolve IT Recycling, who offer secure data destruction in Bridgwater and Yeovil. So, how do you dispose of data securely?

Different types of destruction 

You need to remove all the information that is no longer needed from all media, and then ensure that the media is wiped or fully destroyed. There are a number of ways to do this and they can be broken down into two separate categories – physical and non-physical. We explore these below:

Physical:

  • Shredding
  • Crushing
  • Degaussing (Hard disks and tapes)
  • Granulating

Non-Physical:

  • Secure Erase
  • Enhanced Secure Erase (for hard disks)
  • Binary Wiping or Purging
  • Degaussing (some tape based media)

How it is controlled

The Information Commissioners Office (ICO) certifies any corporate or public organisation that stores mass information about the public as a Data Controller. This requires the purchase of a licence, and it requires that these data controllers comply with eight different principles of the Data Protection Act. These are as follows:

Data must be

  • Accurate and up to date
  • Adequate, relevant and not excessive
  • Secure
  • Processed for limited purposes
  • Fairly and lawfully processed
  • Processed in line with your rights
  • Not kept for longer than is necessary
  • Not transferred to other countries without adequate protection

 

Your responsibilities

Ultimately this all exists to ensure that confidential information is not leaked publicly or ending up in the wrong hands.

Don’t ever leave a PC or any equipment anywhere (such as a dump or landfill) without ensuring that the contents have been securely erased. If you are using a third party to carry out the disposal of these goods, ensure they are certified and trustworthy. There are routes such as where the manufacturer replaces a model with a newer model, but it is still your responsibility to ensure that no sensitive information is left on the model, otherwise you could be liable for prosecution.

If you are moving office and disposing of a lot of old equipment, make sure that you plan the decommissioning phase and that there is a secure space for the equipment to be stored in the interim. Carry out an internal audit to ensure this is done properly.

If you have to use third party contractors for any reason, then make sure you know their history and how they manage data.

IT Recycling in Taunton

It’s important to take data destruction seriously and use a service you can trust. If you are in Taunton, Yeovil or Bridgwater area and looking for IT recycling for your business, then look no further! Simply enquire by calling 01278 588410 or 0845 557 0688 today. You can also book directly using our online booking form